How the School Management System helps in managing the student’s journey?

 

 

A School Management System / School ERP Software is intelligent software that understands the modern needs of an institute. It is an education ERP suite that has various features, functionalities, tools, and pre-built reports that allow seamless management and functioning of an educational organization.

School Management System / School ERP Software is a general term used for education ERP wherein it allows you to streamline the processes such as admissions, attendance, examinations, fee collection, receipt management, resources management, student database management and so much more. 

It is an amalgamation of all the advanced technologies such as CRM, mobility solutions, database management, cloud computing and so much more. Needless to say, it is a one-stop solution to all the needs of an educational organization. However, not many people know about the benefits of managing the student lifecycle. 

Education ERP solutions such as Academia ERP come with dedicated student portals and student mobile applications. These handy tools provide are rather immersive learning experience to the students where a college can promote digital oneness and speed up the student-side operations. 

Why it is important to discuss the student-side benefits of School Management Software? 

A School Management System / School ERP that is not positively impacting the lives of students directly or indirectly is failing at the primary objective. This is because students are the key beneficiaries in any educational organization. All the functions of software must be aligned to ensure things run smoothly and students have the best learning environment possible. This helps students to thrive in their studies, while not worrying about the things that are not directly related to learning and education. 

A school management system thus digitalizes all the processes and automates the most to ensure students can focus on nothing but knowledge gain and learning. It should be an infallible product that should give an error-free experience to ensure smoother operations and increased capabilities. 

Processes in which school management software benefits students

 Admissions 

Admissions are one of the most mismanaged operations of an education organization. In our vast experience, we have found schools and colleges failing to nurture leads and convert them to become a student. Also, many institutes lacked the digital infrastructure that is required for admission processes. 

Implementing an education School ERP System / School Management Software would allow schools and colleges to create admission leads online. With a dedicated application portal and system, admin side features such as inquiry management, inquiry conversions, testing and evaluating applicants, collecting fees, and more you can completely digitalize the admission process.

This would not just help the schools to be benefitted with more applications and increased profits, but also the students wherein they can simply apply for admissions online. 

Enrollments

Once an applicant has been evaluated, and confirmed their admission to the organization, it is time to enroll each student into programs, courses, and classes and schedule each class as per the availability of the teaching resource. Meanwhile, this was a manual process till now in various schools, education ERP solutions can completely automate this process. 

Schools can now create individual calendars for each student, communicate the information to the student and their parents, and optimize their time and experience to tenfolds. With technology, you can completely eliminate the chances of human error for each student in each batch, and this is all with just a single click. 

 Attendance 

Attendance takes up to 7-10 mins of learning time daily. Also, since it is an important activity, it cannot be skipped at all. But we can surely replace it with a more efficient system. 

A school ERP system can help in digitally marking attendance and tracking the attendance record of an individual student. Also, this information can be transparently made available to the students. Also, solutions such as QR-code-based attendance system has become very popular among students. 

The advanced solution provides you with attendance records according to class, section, batch, etc. also, the system has reports where you can get individual and group reports on attendance. This activity alone can help teachers make better classroom decisions, taking student preferences into account and taking measures to increase their attendance, engagement, and participation. 

Some advanced software also helps in tracking the physical, emotional, and mental well-being of a student and gives you alerts if there are any sudden changes in a student’s attendance record. Teachers can thus become more accountable towards the students which further positively impacts the students.

Student Learning 

Learning management systems for students can be easily integrated with most education ERP solutions. Various plugins to manage course material, study groups, and internal communication are available in the software. Also, course material can easily be shared in form of files of various types and also links. This can increase the communication between students and teachers and allow students to put more effort toward knowledge gain. 

Education ERP solutions also come with reports and analytics on student performance. Meaning you can track a student's performance across academic and non-academic activities and take better decisions for their growth. 

Exams and Report Cards 

Education ERP solutions allow schools to go completely paperless. Exams can be taken online and results can be published online for students and parents to track the progress and evaluate performance. 

Also, these digital solutions help in easy record management. A student undergoes an evaluation process multiple times a year, and keeping track of their progress and maintaining records become much easier. Students can access their performance metrics too over the student portal or student mobile application. 

Two-sided communication

School Management System / School ERP has a feedback management system where students and parents can leave remarks and feedback through private messages. This would allow institutes to work on the aspects where students are facing problems and thrive for improvement. 

The Alumni

School Management System / School ERP Software can be helpful for alumni too. Many older students have to travel to schools or colleges just to get their older records, report cards, degrees, reissuing degrees, or any other record. 

Using the alumni database you can cater to the needs of alum and provide them with information faster. This helps in improving the experience of the alumni too and keeps them connected with the institute always. 

Wrapping Up 

Overall a School Management System / School ERP is useful for schools as well as students all throughout their student lifecycle. Meanwhile, a School Management System provides students with a digitalized experience by transforming the processes all throughout the funnel, schools get a chance to manage student lifecycle better.